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If you use Excel there is a good chance that you have used a wide variety of formulas. But, when it comes to working out how to combine the content of different cells into a new one, without adding them together, many users will simply cut and paste. Did you know though that the concatenate formula can also do this for you?
If, for example, you have a spreadsheet with first names in column A, last names in column B, and want to combine them into column C to display the full name you can do so by:
You should see the two cells are now combined in cell C2, with the formula for cell C2 reading:
The problem is, there will be no space inbetween the letters or numbers, so you will need to edit the formula to read:
The double quotations with a space in between them tells Excel to add a space to the cell in between the contents of A2 and B2.
If you have more than two columns you would like to combine, then simply add a comma after each cell. If for example you have three columns (A1, B1, and C1) you would enter the formula:
=CONCATENATE(A1 ” “,B1 ” “,C1) in column D1.
While concatenate works well, there is actually a shortcut that you can use which involves the ampersand ‘&’:
You should see the contents of A2 and B2 combined together in C2. If you click on cell C2 and look at the formula, it should read: =A2&B2.
The only problem is, there won’t be a space between the content. To add a space, you can edit the formula so that it reads:
Note the space between the two quotation marks. This tells Excel to add a space between the contents of A2 and B2.
Once you have the base formula on one cell, you can press the small box at the bottom of the cell and drag it down the row so that the other information can be quickly compiled. This makes it much easier than having to copy and paste the content individually. And, If you would like to learn more Excel tips, contact us today. We can save you valuable time and resources.
Published on 2nd July 2014 by Jeanne DeWitt.