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How many times have you had an important document to fax, walked over to the fax machine paused for a minute and asked yourself, ‘which side goes up?’. Once you figure it out, punch in the recipient’s phone number and hit send you often find you have a paper jam. Let’s face it, fax machines aren’t the easiest things to use. Luckily, there is a way to make faxing easier.
If your company has a fax machine, and still uses it on a fairly regular basis, there is a way for you to cut costs, while still being able to send and receive faxes. The solution is found in the cloud.
Currently, many modern fax machines use a dedicated server to send and receive faxes. This server is usually located in the business, and connected to traditional fax machines. The server, along with the required transmission lines and cables, can be very expensive. With a cloud fax solution, lines and servers are moved outside the organization to a third-party provider.
Cloud fax solutions usually work by replacing the traditional fax machine with your computer. The solution acts as a virtual fax machine that can translate an email with an attachment into a fax, then send it over traditional phone lines to other fax machines. Incoming faxes are sent to a traditional phone/fax number, where the cloud picks this up and translates the fax by submitting this to your email. Essentially, your faxes become emails.
This has a number of benefits, including:
These are just a few of the benefits that a fax system operating in the cloud can bring to your business. If you’d like to learn more about making your fax system a little more modern, please contact us.
Published on 23rd October 2012 by Jeanne DeWitt.