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When it comes to using cloud based office production software there are certain features that all systems need to have, such as the ability to print documents. Regardless of the industry you work in, there’s a high chance that you print documents from time to time, if not on a regular basis. Sometimes you will need to customize documents for different printing jobs too.
If you use Google Apps to create your documents you can easily optimize them to meet your printing needs. Here’s how:
You can do a number of things, before you hit the print button, to ensure your document will meet your needs. The following formatting options can all be selected from Page Setup which is accessed by clicking File followed by Page Setup from the drop-down menu.
If you plan to keep the same format for all documents, you can press Set as default and all future documents will follow this same formatting.
When you go to print a document you can do so by pressing File followed by Print. This will open Google’s print panel. You can select the destination printer if there is more than one on your network under the Destination field. Under Pages you can select to either print the whole document or pick the pages you would like to print.
You can also set the Margins and review how the document will look printed on the page. Finally, if you want more options, select Print using system dialog… to open the printing program your printer uses. You should be able to set different page sizes, change print quality, choose black and white, etc.
If you would like to learn more about using Google Apps in your office, please contact us today.