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One of the more important keys to creating professional looking documents is efficient use of white space. There are many ways to go about this and one of the easiest is to modify the layout, or use different page margins. If you use Microsoft Word, this is actually quite easy to achieve, and can be a great way to make your reports and documents look even better.
Below is an overview of how to adjust the margins of your Microsoft Word documents.
Why should I worry about margins?
If you are trying to create a document that will be printed, or are looking to make a document look as professional as possible, you will need to know about margins. In general, they are often the key to creating clean and readable content, due to the fact that they set how much white space surrounds each page and document.
The seven different margins
In Word 2010 and 2013, you have seven different styles of margin to choose from:
You can apply or change the margins to Word 2010 and 2013 documents by:
There are a couple of different ways to view the margins you have set. The first is to look at the top and sides of your document. You should see a ruler below the options buttons, but above the actual document. The white area of the ruler is where the content will be and the grey area is the margin. If you don’t see the ruler press on the View menu bar and select Ruler. Try this when in print layout view as this will give you an accurate picture of what your document will look like when printed.
If you would like Word to display dotted lines indicating the page margins, you can display these by:
You should be aware that the dotted margin lines will not show up on printed documents, and may not show up in all views.
Looking to learn more about Word, or any of the other Microsoft Office products? Please contact us today to see how we can help.
Published on 12th March 2013 by Jeanne DeWitt.