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The project is one of the more common business processes used by companies around the globe. This process, which is different from your daily tasks and has a start and end date, can vary in complexity and length of time. One of the more important project scheduling tools is the Gantt chart which can help you stay on top of things. However, is this the best option when it comes to project management?
The Gantt chart was developed by Henry Gantt as a way to visually see a project’s schedule. Since 1910, these bar charts have been an integral part of managing projects. Gantt charts allow us to visualize a project’s start and end date along with each element or task that needs to be completed. Because many project tasks are dependent on previous tasks, these charts also allow us to see these dependencies and schedule around them.
In order to construct a chart, you first need to list all of the required tasks in a project, along with the projected time each task should take. While you can create the chart by hand, it’s usually better to use project management software, largely because many projects can get complicated and there will inevitably be changes.
Because of the relative complexity of this method, some managers question whether Gantt charts are really the best solution for small businesses. Here are some of the advantages and disadvantages to using this type of chart for scheduling.
Gantt chart advantages
Gantt chart disadvantages
Should I use Gantt charts?
If you are about to start a project in your organization, it is be a good idea to consider whether or not a Gantt chart is suitable. If the project is short, with few elements, then a Gantt chart might be ideal. If you have a longer project with a high number of elements and tasks, it might be a good idea to look into project management software that can help you develop and schedule a plan more efficiently.
Most of these software options will utilize a Gantt chart, but they are easier to update, edit and share with project members. Regardless of what you choose, properly planning your project is key to its success, and Gantt charts can be a great tool in promoting efficiency, especially if you use project management software.
If you are looking for a way to run more efficient projects we may have the perfect tool for you, so give us a call today.
Published on 30th August 2013 by Jeanne DeWitt.