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Microsoft Outlook is an application used for managing personal information including email, tasks, contacts, and calendars. It is one of the programs that is included when you install Microsoft Office on your computer. While Outlook has many useful features, one of the most useful is the ability to create new search folders which let you conveniently access priority emails.
Outlook is one of the most popular email platforms allowing you to read emails from almost any account. The inbox is where the majority of your interaction with Outlook is, but the problem is that many users receive so many emails that it can be overwhelmed quickly. This makes it more difficult to find important emails, or separate the spam/less important emails.
One way to deal with this is by creating a customized search folder for important emails. This makes searching for vital messages easier as they are saved in a separate folder.
There are three default search folders in Outlook and you can see them under “search folders” in the mail navigation pane on the left side of the window. These default search folders are categorized mail, large mail and unread mail. Categorized mail contains messages that are categorized by color.
The large mail folder is a search folder that includes messages that are over 100 KB in size. Unread mail, as the term suggests, contains emails that have not yet been read.
Predefined search folders are also available. These are existing search folders that you can add to the search menu, below the other folders. Some of these require that you enter specific criteria, while others do not. For instance, “mail flagged for follow up” does not require any criteria, while “mail with specific words” asks you to enter certain words that the message must contain to be included in the folder.
It’s also possible to create your very own search folder. You get to set not only the criteria, but its name as well. This makes it convenient to easily access important messages as you don’t have to browse through the inbox or various folders in your mailbox.
Messages in search folders will still remain in the original folders where they are saved. Even if you view the messages and delete the search folder, the messages will still be accessible in their default folder. However, if you select and delete a message in a search folder, it will be completely removed, even from its original folder.
If you have any concerns or feedback with regards Outlook search folders, feel free to get in touch and we’ll help you in every way that we can.
Published on 12th February 2014 by Jeanne DeWitt.