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Microsoft Outlook delivers more than many business people perceive it to do. More than just an email application, this program can also handle important notes, reminders, and details of business matters through Outlook Address Book. Though it is more often used to pull out the email addresses of your contacts, the address book is also a great tool to organize and sync client details to another application.
Since Outlook’s Address Book is the go-to application for many distribution lists, email addresses, and other important contact details, knowing how to use it can be really useful. However, before you create a new address book, it is a good idea to keep in mind that Outlook Address Book is NOT your list of contacts but a collection of different folders containing different sets of contacts.
This does sometimes confuse, so to help you understand more easily, here are the types of address books you can create in your Outlook profile:
This can only be used in conjunction with a Microsoft Exchange account. Global address lists are a collection of all the names connected to your account in Microsoft Exchange Server.
This is used interchangeably with Contacts although they are different in context to each other. Your Outlook Address Book is a collection of your contacts with details added in the e-mail and fax number fields.
The Lightweight Directory Access Protocol, or LDAP, is used to find email addresses that are not in your local directory. This can only be accessed with the use of a steady Internet connection.
You can set up address books from third party service providers through their given setup program.
To create an address book for a specified list of clients you can:
Outlook Address Book not only helps sync your business database to several applications but also makes the client database organization an easy task. Understanding how to work this to your advantage can really help streamline and organize your contacts.
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Published on 30th April 2014 by Jeanne DeWitt.