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These days, businesses are driven by a need to save on costs while maintaining a high level of productivity. So when it comes to printing requirements in the office, it helps to have a multi-use device that keeps expenses at a minimum and doesn’t compromise efficiency and productivity.

These days, printers have become more than just, well, printers. There are many additional features and factors to consider for your purchase, as well as its use, to be as cost effective as possible.

Multi-functionality is one of the most important factors you should consider when buying a printer. With technology moving in leaps and bounds, having a device that just prints out paper won’t cut it anymore. Today’s printers have multiple functions, which make them more versatile. Look for features such as a built in scanner (preferably capable of multiple page scanning), as well as fax and copy options. It’s much more convenient to have everything in a single device, and it saves space too.

Another factor to consider is how economical your printer will be to use. One feature that helps reduce costs is called duplex printing, which allows you to print on both sides of the page saving on paper costs and making your operations much more environment friendly. Make sure that your printer has the option of setting duplex printing as its default mode.

Another way to save is by determining which type of printer you need laser or inkjet. Inkjet printers print slower, but are cheaper to purchase and use. Laser printers print faster and offer better quality output, but are much more expensive to purchase, and the ink cartridges cost a lot more, too. So before buying a printer, it’s essential to determine how you’ll use it first.

Also make sure that your printer has the option to print draft and black-only copies for not-so-important documents. When you don’t need professional quality or color prints you should have the option to enable lower quality printing, which will save on ink costs.

You should also look into network printing, which lets multiple users print from a single printer. This enables you to monitor ink and paper usage better, and also eliminates the need for multiple printers in the office, saving on purchase, operation, and maintenance costs. An LCD on your printer will also help you diagnose and troubleshoot problems, as well as preview documents that are printing or in the cue.

If you are looking for help in buying a new printer for your office, or want to organize your existing printing system to save on costs, please feel free to give us a call so we can discuss options that will meet your particular needs.

Published with permission from TechAdvisory.org. Source.

Published on 15th November 2010 by Jeanne DeWitt.

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