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Email is by now, the most important communication tool at the disposal of business owners, managers and employees. While it is incredibly useful, it is also a bit of a pain, with many users feeling overwhelmed by the number of emails they receive on a daily basis. The problem with this is that important emails may be forgotten or get lost in the huge volume of incoming messages. If you have an iPhone or iPad and use the Mail app, there is actually a feature that can help prevent this – VIP Inbox.
What exactly is VIP Inbox?
The VIP Inbox is a feature that allows you to set certain people as ‘very important’. When they send you an email, it will be automatically highlighted and easier to see. They will also be viewable from a specific Inbox or folder within your main Inbox. The emails aren’t moved, or duplicated, they are just easier to see. This is a great feature for users who receive a large number of emails, most of which are less than important, or users who have too many emails and tend to lose important ones from specific senders, clients, employees, etc.
When you activate this feature, you can set who is a VIP, and even set specific notification sounds and settings, which will make emails from these people stand out when you receive them. You can then select this Inbox when you open the Mail app and then view only emails from VIPs.
How to establish VIP Inbox
If you would like to set up a VIP Inbox, you can do so by:
Contacts you select will be automatically registered as a VIP, and any future emails should be labeled as such. Once you have finished selecting your VIP list, you should customize the notifications associated with this Inbox. This can be done by:
From here you can customize:
The key factor to be aware of here is that this will not clean your Inbox. What it will do is enable you to better track emails from important contacts. From here, you can focus on reducing the number of emails in your Inbox.
If you would like to learn more about this feature or how the iPhone and iPad can help improve the way you work, please contact us today.
Published on 24th July 2013 by Jeanne DeWitt.